Privacy Notice

1. Introduction

Your privacy and trust are important to us and this Privacy Notice provides essential information about how the University of Strathclyde handles your personal information.

This notice is regularly reviewed and sometimes updated. It is important that you check back often for updates to this Notice. Updates may be made at any time and you will always find the most up to date version here. If we make significant changes we will contact you to inform you of this.

2. What is personal data/personal information?

In simple terms, personal data is information which identifies and relates to you, either on its own or in conjunction with other information held by the University. Sensitive personal data (or special categories of personal data, as it will be known under new EU legislation coming into force on 25 May 2018) is personal data which falls within one of these categories:

  • -personal data revealing racial or ethnic origin
  • -political opinions
  • -religious or philosophical beliefs
  • -trade union membership
  • -genetic data, biometric data for the purpose of uniquely identifying a natural person,
  • -data concerning health
  • -data concerning a natural person's sex life or sexual orientation shall be prohibited.
  • -data relating to criminal convictions/criminal proceedings (this definition will change slightly under GDPR)

3. The types of personal information we collect

We will collect identifiable information about you relating to your contact details, organisation details, job details, event details.

As per your consent given when you register on MyCareerHUB. You can withdraw consent at any time by contacting employers@strath.ac.uk

4. How we use personal information

The University uses your personal data to record and administer your activity in terms of events, jobs and interaction with the University and to provide you with the opportunity to advertise jobs on the jobs portal

Your information is collected from the data you input when registering on MyCareerHUB

5. Where we store and process personal information

Electronic personal data is held on the University's secure servers. Hard copy data will be stored securely to prevent unauthorised disclosure.

6. How we secure personal information

The University has robust Information Security policies in place to protect all the data it holds, including your personal data. You can read more about these policies and technical standards on the University website https://www.strath.ac.uk/staff/policies/informationsecurity/

On a day-to-day basis staff access to members personal data is restricted on a need to know basis. The University's data protection policies and procedures make clear that all staff have a responsibility to ensure that they handle personal data appropriately and that suitable organisational security measures are in place.

7. Who we share data with

Please note that the University uses a secure third-party software application, CareerHub, to manage the data you have provided. The application is used for the purposes of recording and administrating your activity in terms of events, jobs and interaction with the University and provide you with the opportunity to advertise jobs on the jobs portal. It will not be used for any other purposes and your data will not be added to any mailing list or shared with any other third parties. We value your feedback and privacy if you would like further information please see CareerHub's privacy policy

8. How long we keep personal information

The University will retain your personal data as long as necessary for the purposes described above. We will retain your details for 2 years after last activity.

9. Rights under the Data Protection Act

As a Data Subject you have several rights under the Act. These include the right to:

  • access the personal data the University holds about you
  • have inaccurate data corrected
  • prevent processing of information which may cause you harm or distress
  • prevent unsolicited marketing
  • prevent automated decision-making.

For more information on your rights please see https://ico.org.uk/for-the-public/is-my-information-beinghandled-correctly/

10. Right to access personal data

You have a right to request a copy of the information the University holds about you, this is known as a 'Subject Access Request' (SAR). The University currently charges £10 and has 40 calendar days to process a SAR. For more information see the University's Data Protection web pages or contact dataprotection@strath.ac.uk.

11. Keeping your information up to date

You can update your preferences at any time by contacting employers@strath.ac.uk

Status of this Privacy Notice

This privacy notice is subject to change. Data protection legislation is changing in May 2018 when the new EU General Data Protection Regulation comes into force. You can find out more about the legislation on the ICO website www.ico.gov.uk. The University will advise you of any significant changes you need to be aware of, in relation to this privacy notice. This Privacy Notice was last reviewed on 5 January 2018